On-Site Management & Day of Event Management

  • Meet with all venue/vendors prior to the event
  • Review all venue/vendor contracts to ensure all details are fulfilled
  • Vendor Management
  • Manage Rooming Lists
  • Manage Transportation
  • Manage Registration
  • The single point of contact for the venue/hotel and vendors
  • Maintain timeline and room set-ups; General Session/Breakouts, Reception, Food & Beverage, Audio Visual, Entertainment, Rentals etc.
  • Arrive prior to vendor arrival, stay through the event, and stay through vendor teardown
  • Recommend floor plan decisions and execute
  • Ensure that each contracted function space is set and ready as contracted
  • Handle all event logistics
  • On-Site/Day of Event Management
  • End of event gratuities and final payments
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